Documents and forms

This page explains the various documents. See the timeline for the steps from preparation until your graduation.  Failing to meet deadlines can have consequences for the validity of your internship and/or processing of results.

To prove that you need to do an internship

Should someone ask for a document that shows that the internship is part of your programma, you can use
Letter 'internship is part of the FPN Master programme ' v007 of 01-09-2023.

If this is insufficient, please contact the Board of Examiners for a tailor made letter.
 

The Backup plan

Since 12 Nov. 2021, the backup plan is part of the application procedure.
You will be asked to upload it during the application process.

Backup plan v007 of 31-07-2024
• Discuss the backup plan with your supervisor(s).
• Do not sign the backup plan

The internship application form (also for MMH)

• Available at collent-fpn.maastrichtuniversity.nl.
• Deadline: submit the form at the latest 4 weeks before the start of your internship
• Any subsequent changes can be sent to:
             fpn-internshipmmh@maastrichtuniversity.nl for master mental health (MMH)
             fdp-masterthese@maastrichtuniversity.nl for all other masters.  (Yes, 'fdp'.)
            Please do not fill out a new form.

Internship & BAPD/LOGO-GZ after graduation

Application form for non-degree seeking student
• Deadline: at the latest 4 weeks before the start of your internship
• You send it to: FPN Admissions (post or email)

The internship contract

You get this from the Education Office

• Deadline: at the latest 2 weeks after the start of the internship
• You send it to: the Education Office via e-mail.

The student, the institutional supervisor, the UM supervisor and the track-specific internship coordinator must sign the internship contract. You collect the required original signatures on the contract and send the scanned whole contract (with signatures) by e-mail to fdp-masterthese@maastrichtuniversity.nl.  Without a signed contract, your internship will be considered illegal. If this appears to be the case, your graduation will not be guaranteed.  You will not receive a confirmation e-mail if your contract is approved but the education office will contact you if the contract is incomplete or incorrect.

The main purpose of the internship contract is to ensure that the internship of the student is recognized as part of her/his study program. Only with a contract, signed by all parties, the student can finish the program. In addition, the contract is important so the student can fall back on the Maastricht University’s liability insurance if necessary.

Furthermore, the contract formalizes some agreements concerning the internship, such as duration of the internship, supervision, that the data and publication rights are and remain with the host institute, and it provides resolutive conditions. For example article 4 in the contract “The traineeship can be discontinued prematurely by the Host Institute if the student does not comply with the internal regulations and/or misbehaves seriously so as interfere with normal work function of the Host Institute”.
 

Form to extend the internship

If your internship will take  longer than the original contract date, please fill out this form and send it to: fdp-masterthese@maastrichtuniversity.nl.

Form: agreement to extend the internship, v002 of 11-07-2022.
Form: agreement to extend the MMH internship, v003 of 14-04-2023.

RM Clinical internship permission statement 

Also called 'RM Minor’s thesis permission statement'
Research Master students get this from the Education Office, as part of the contract papers.

• Deadline: at the latest in the first week of the internship.
• You send it to: the Education Office.
 

The research proposal

The research proposal for the minor thesis (Research Master only)

• You send it to: second supervisor (= UM supervisor)
 

ERCPN request for approval

The principally responsible investigator, who is in charge of design and procedure, is responsible for obtaining the ethical permission. Typically, this is first author of any formal publications.

• Research at FPN:  The principally responsible investigator (FPN scientific staff or PhD-student) arranges
mandatory permission at the Ethics Review Committee Psychology and Neuroscience (ERCPN) or the Medical Ethics Review Committee (METC).

• Research at FHML and elsewhere: The principally responsible investigator arranges ethical approval at their faculty,
institute or other based on the applicable laws and regulations.

In your Internship Research Proposal, you address how ethical permission for the study will be (or has been) obtained. No approval letters need to be submitted to ERCPN. You can always contact ERCPN if you have questions or need advice.
 

Submitting the Master's thesis:

• Deadline:  on 31 August (13:00 hrs) at the latest if you want to graduate in the same academic year. A new academic year starts on 1 September of each year.
• Go to My internship(s)  and use the Cloud icon with the up arrow in the column "Document(s)" to upload your final version of your thesis.
• See also: Thesis for Master Students >>  AND File Naming >>

Submitting the Minor Thesis:

• Deadline:  on 31 August (13:00 hrs) at the latest if you want to graduate in the same academic year. A new academic year starts on 1 September of each year.
• You send it to: (final pdf-version) faculty supervisor and upload via "Collent"
• See also: File Naming >>

Submitting the clinical activities report (CAR)

See Clinical Activities Report  / Clinical Portfolio (MMH) >>
• Deadline: 31 August (13:00 hrs)
 

Submitting the Clinical Portfolio (MMH)

See Clinical Activities Report  / Clinical Portfolio (MMH) >>
• Deadline: 31 August (13:00 hrs)

Clinical internship > Cover sheet for case reports

Master Mental Health

Research internship: 

Application for scanning time at Scannexus